BOARD ROLES AND RESPONSIBILITIES

THE ROLES AND RESPONSIBILITIES OF A DIRECTOR

The board of directors are the decision makers behind the association’s direction and policy. The directors are responsible for planning the future of the association, as well as managing its day-to-day operations.

The directors work closely with local stakeholders and policymakers, including local, and provincial governments, local businesses, and tourism. Directors should expect to set aside a reasonable amount of time to complete their duties (10 – 20 hours per month) and be committed to the organization and serve their entire term (1 year minimum).

The board will meet on a quarterly basis and chair a subcommittee with monthly meetings.

BOARD POSITIONS (MAX OF 11)

President (Executive)
Vice President (Executive)
Secretary (Executive)
Treasurer (Executive)
Director at Large

BOARD ROLES AND RESPONSIBILITIES

President

  • Serve as the face of the association and build strong relationships with local partners

  • Lead the board of directors in performing its duties and responsibilities

  • Act as Chair for all meetings or delegate the role to Vice President

  • Spearhead unique projects in partnership with other directors

  • Help manage organizational strategy

‍Secretary

  • Act as official record keeper of the organization

  • Prepare monthly meeting agenda and minutes

  • File annual BC Society report and ensure the organization remains in good standing

  • Supervise and administer the organizations electronic and paper files

  • Create and maintain an up-to-date board planning calendar

  • Maintain a full contact list of board members including board member appointment dates, term of appointments and board member bios

‍Director at Large

  • Attend trail day(s)

  • Support other directors in their roles and provide support at special events

  • Host/Co-host/Manage a trail day.

  • Attend quarterly meetings and sub-committee meetings.

‍Vice President·

  • Assume role of the President when the president is absent

  • Support other directors in carrying out their tasks when required

‍Treasurer

  • Oversee the financial condition and affairs of the association consistent with the Societies Act, CRA regulations and good management principles

  • Prepare and present budget and financial statements

  • Support the Directors - Fundraising with grant proposal writing

  • Manage the logistics of the Society bank accounts

  • Disburse all payments in a timely fashion

  • Chair Finance Subcommittee

Director Responsibilities Include:

  • Shaping the strategic direction of the association.

  • Dedicating 10–20 hours per month to board-related activities.